Disable Email in Globally reusable Approval Workflow In SharePoint 2013

In this hint , I will show How to Disable out of the box Emails within Globally reusable Approval Workflow In SharePoint 2013.

Note :You should be aware of theGlobally reusable approval workflow is read-only so you can’t change its behavior till get a copy from it .

the-workflow-is-read-only

Steps:

  • Open SharePoint Designer > Workflow.

globally-reusable-approval-workflow

  • Right click on Approval workflow > Copy and Modify.

copy-and-modify-globally-reusable-approval-workflow

  • Click Yes to create a copy.

the-workflow-is-read-only

  • At creating reusable workflow > Set Workflow name , Content Type.
    • Note: If you need to use this workflow for all content type select All.

create-reusable-workflow

  • Now the Approval workflow should be created  > Click on Start Workflow Task.

approval-workflow-task

  • Below Customization section, Click on Change the behavior of a single task.

change-the-behavior-of-a-single-task

  • Find the Email Action > Delete all Email Actions based on your requirements.

delete-workflow-action

  • Again, Below Customization section , Click on Change the behavior of the overall task process.
  • From the above Ribbon > at Tab workflow.save-publish-workflow
  • Click on Check for Errors.

check-for-errors-in-workflow

  • Save the workflow.

save-workflow

  • Publish the workflow > Click Ok.

Publish Workflow.gif

publish-workflow-1

  • After the workflow has been published successfully.
    • Go to your list > Workflow Settings > Add Workflow.

add-workflow

  • You should now see your new reusable workflow template without Email Notification.

select-workflow-template

Enjoy 🙂

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