Project Server 2016: Missing Alerts and Reminders Settings

In this article, I will explain

How to configure Alerts and Reminders in Project Server 2016

Configure Alerts and Reminders in Project Server 2016

You may be interested to know How to Install and Configure Project Server 2016.


In Project Server 2013, you can configure the Alerts and Reminders from Central Administration as the following:

  • Open Central Administration > General Application Settings.
  • PWA Settings > Manage.

Manage PWA Settings in Project Server 2016

  • Select the PWA Instance from the right side that you want to manage its settings.
  • Below ‘Operational Policies’ > Click on  Alerts and Reminders.

Alerts and Reminders in Project Server 2013

  • Check ‘Turn on notifications‘ to provide SMTP Server info.

Turn on notifications in Project Server 2013


Missing Alerts and Reminders in Project Server 2016

In Project Server 2016, if you have tried the same steps you will note that the Alerts and Reminders option is missing below Operational Policies as shown below:

Missing Alerts and Reminders option below Operational Policies

Actually, the Alerts and Reminders configuration steps have been changed in Project Server 2016, and in this article, I am going to explain the detail steps to configure Alerts and Reminders in Project Server 2016.

Configure Alerts and Reminders in Project Server 2016 Prerequisites

Before we getting started, you should first prepare the below prerequisites:

  • Make sure that the SMTP  Port is opened and can be connected from your EPM server by performing telnet cmdlet eg. telnet SMTP Server IP SMTP Port.

telnet 192.168.xx.xx 25

the port is opened using telnet cmdlet

Check also ‘telnet’ is not recognized as an internal or external command, operable program or batch file.

  • Ask the Exchange Administrator to create Receiver Connector to accept email connections from the EPM Server over Port 25.

Configure Alerts and Reminders in Project Server 2016

Once the above prerequisites have been done, you can now configure Alerts and Reminders in Project Server 2016 by applying the below steps:

Steps

  1. Configure outgoing e-mail settings in SharePoint Server 2016.
  2. Configure Email Settings in Project Server 2016: Turn on notifications.
  3. Manage My Alerts and Reminders in Personal Settings.
  4. Test Alerts and Reminders In Project Server 2016.

Configure outgoing e-mail settings in SharePoint Server 2016

  • Open Central Administration > System Settings.
  • Below ‘E-Mail and Text Messages (SMS)‘ > Click on ‘Configure outgoing e-mail settings’.

Configure outgoing e-mail settings in SharePoint 2016

  • Provide all required data like the correct SMTP Server, port …etc.

SMTP Server in Project Server 2016

Note: Make sure that you set ‘TLS connection encryption’ to NO in case, it’s not configured.

  • Click OK to save your settings.

Configure Email Settings in Project Server 2016: Turn on notifications

  • Open PWA Instance as PWA Administrator.
  • Click on the right gear > click on ‘PWA Settings‘.

PWA Settings in Project Server 2016

  • Below ‘Operational Policies‘ > Click on ‘Additional Server Settings‘.

Additional Server Settings in Project Server 2016

  • Scroll down until you find ‘Notification Email Settings‘.
  • Check ‘Turn on notifications‘.

Project Server 2016 doesn't send task assignment alerts

Manage My Alerts and Reminders in Personal Settings

As you prefer, you can manage your personal alerts and reminders as the following:

  • Open PWA Instance as PWA Administrator.
  • Click on the right gear > click on ‘PWA Settings‘.

PWA Settings in Project Server 2016

  • Below ‘Personal Settings‘ > Click on ‘Manage My Alerts and Reminders‘.

Manage My Alerts and Reminders in Personal Settings in Project Server 2016

  • Manage the task alerts and reminders when you
    • Receive a new task assignment in your project.
    • Or when a task has been updated in your project and requires Approve.

Task Alerts and Reminders In Project Server 2016

  • You can also Manage your Resources Alerts and Reminders by clicking on ‘Manage My Resources Alerts and Reminders‘ below ‘Personal Settings‘.

Configure Alerts and Notification to resources In Project Server 2016

Note:

  • If you didn’t have permission to see My Alerts and Reminders below Personal settings, you will get the default settings.
  • If you need to manage your alerts by yourself, ask your PWA administrator to provide you the “Manage Personal Notifications” permission in Global Permission.
  • By default, Project Managers group can manage their alerts and their resource alerts.

Test Alerts and Reminders In Project Server 2016

Get alerts when a new task assigned to you in Project Server 2016

  • Based on your current Alerts and Reminders setting, when the Project owner or Project status assign a new task to you, you should receive a new email informs you that a new task has assigned to you.
  • Click on the link that provided in the email to go to Tasks Center to check and update the assigned tasks.

Get alerts when a task has been updated and need approval in Project Server 2016

  • When the resource has updated his assigned task, this task will require Approval from Project Owner / Status.
  • In this case, as a Project Owner / Status you will receive a new email in your inbox.

Get Email Notification when a new task assigned to you in Project Server 2016

  • To inform you a task have been updated in your project and need approval.

Get Email Notification when task updated in Project Server 2016


Conclusion

In this article, I have explored the new changes in Alerts and Reminders settings in Project Server 2016 compared to Alerts and Reminders settings in Project Server 2013.

I also have explained How to

  • Configure outgoing e-mail settings in SharePoint Server 2016.
  • Configure Email Settings in Project Server 2016: Turn on notifications.
  • Manage My Alerts and Reminders in Personal Settings.
  • Test Alerts and Reminders In Project Server 2016.
Applies To
  • Project Server 2016.
See Also

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s